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Professional Report Writing

Contact Jean Reynolds

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Ideas, suggestions, and feedback are always welcome! Send an email to jreynoldswrite at aol.com.

Instructors and trainers: You can receive a free instructor’s manual for The Criminal Justice Report Writing Guide for Officers that includes tests and an answer key by sending an email request from your official account.

PoliceReportBook 

The Essential Guide for Recruits and Experienced Officers

  • Planning, organizing, and writing professional reports
  • Pre-Test and Post-Test with answer keysBullet style
  • Sentence skills
  • Usage and grammar
  • Sample police and corrections reports
  • Extensive practice exercises and answers
  • 219-page softcover, $19.95 from www.Amazon.com
  • E-book, Kindle and Apple versions, $11.99 from www.Smashwords.com

Praise for The Criminal Justice Report Writing Guide for Officers:

I wish I’d had this in my hands prior to my first report….With your book I would have had a valuable resource.

William Fienga, Correctional Probation Senior Officer, Florida Department of Corrections

I would have loved to have had a book like yours when I was active.

      Karl B. King, Lieutenant, Florida Highway Patrol, retired

15 Responses

  1. I and the Training Coordinator for the Wichita County Sheriff’s Office, and I would like a copy of your instructor’s manual “The Criminal Justice Report Writing Guide for Officers” to use in teaching the deputies in my agency.

    Thank you for your assistance and help in providing materials to assist in teaching report writing.

    Allan Lynn, Lieutenant

  2. Hello i am the bookstore manager at wenatchee valley college an instructor would like to use your book for a class here starting april 2
    how can i go about ordering books for the class? are there return privledges for unsold books? what is the bookstore price?

    hope to hear from you soon
    thank you

    gary

  3. I am a hispanic police officer. Although i’ve been around english all my life, i was never critiqued or comment on my abilities. I started as an officer in july this year. I feel i am a very rounded officer BUT lack the optimum skill to write reports in a police slang without thinking in spanish or switching order of words as in spanish. Would you suggest a book or training focused on re-learning to write for hispanics?

    • Hi, Jose! You write very well. I didn’t notice any awkward wording or unnatural expressions in your posting. “Optimum skill” is an especially effective phrase. Do be careful with capital letters (Hispanic, I’ve, English, Spanish). I’d suggest working through the exercises on this website. The answers are posted, and you can compare your wording with what’s suggested here. My own book, Criminal Justice Report Writing for Officers, is available through Amazon and offers a thorough review of both police writing and the rules for writing in English. You might find it really helpful. Thanks for the post!

  4. hi is there anyone that can help me with this police report writing that i’m taking in class that is due next mon?

    let me know. =)

  5. I am writing a mock police report for a report writing class and I am unsure of a few things. If anyone can help me, that would be great. It’s on a domestic violence case and we interviewed both suspect and victim – does the victim statment go first?

    also, on the police report, do we use the penal code we are charging the suspect with or just put that one the face sheet?

    • Different agencies have varying practices. I’m hoping some visitors to this website will be able to answer your question about the penal code. Officers I’ve talked with say they just put it on the face sheet, but probably not every agency does it that way.
      I would put the victim’s interview first. Again, practices may vary.
      Be sure to look at the sample reports on this website. The situation you’re describing is probably a Type 2 report (or a Type 3 if more violence happens after the officer arrives).

      • Jean,

        It was just a slap across the face kind of situation. My teacher hasn’t really given us any hard core situations. One was a hit and run of a car and one was a bank robbery.

        Regardless, I have looked at some of the sample reports and they’ve been a little helpful. Thanks for your imput.

  6. Hello I am finding some great new ideas in your writing guide for officers. I would appreciate an instructor manual if possible to assit in my officer report writing training program.

    Thank you,

  7. I have been searching for a solid
    report writing guide for our officers. I like what I have seen so far. Would you please send me the free instructors manual so our Training Unit can review if further.

    Thanks,
    Lt. Hank Garner, Academy Director
    Virginia Dept. of Game & Inland Fisheries
    Law Enforcement Division

  8. Lesson #7 has a broken link and is unavailable. Could you please fix?
    Thanks!

  9. Do you have any helpful advice or a book to direct me to in regards to writing a narrative from a statement. Often we do interviews and then generate a report from interview. Most people have scattered thoughts and your report can be quite different from the interview. Should it be that way, would any style be better. Sould the start of the narrative be prefaced with “There were random thoughts and I put them in order”..more or less bullet style. Thank you

    • Agencies and supervisors often have different viewpoints about organizing information in a report. In general, reports aren’t expected to serve as video recordings. Officers are supposed to document information useful to the investigation. When you’re interviewing someone with scattered thoughts, listing relevant information in bullet style is useful. Supervisors I’ve talked with don’t want commentary from the officer, so “There were random thoughts” isn’t a good idea. My book Criminal Justice Report Writing (available from Amazon.com) has a section on interviews that you might find useful.

  10. What is the difference between your two books, The Criminal Justice Report Writing Guide for Officers and Criminal Justice Report Writing?

    • They’re identical, Shy. I found out that colleges were having a problem ordering The Criminal Justice Report Writing Guide for Officers because of a technicality, so I republished it under a different title with the ordering problem corrected.

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